Privacy Policy

California Workforce Training

Effective Date: November 1, 2026 Last Updated: November 1, 2026

1. Introduction

California Workforce Training ("CWT," "we," "us," or "our") provides bilingual (English and Spanish) human resources compliance training to California employers and their employees. This Privacy Policy explains what personal information we collect through our website, [www.yourdomain.com] (the "Site"), and through our training services, how we use and share it, and the choices and rights you have.

By using our Site or requesting our services, you acknowledge the practices described in this policy. If you do not agree, please do not use the Site.

A Spanish-language version of this policy is available upon request at caworkforcetraining@gmail.com.

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2. Who We Are

California Workforce Training is a business based in California.

• Legal entity name: Day Office Systems LLC DBA California Workforce Training

• Mailing address: Santa Rosa, CA 95401

• Email: caworkforcetraining@gmail.com

• Phone: 707-906-3278

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3. Information We Collect

3.1 Information you provide to us

When you submit our contact or quote-request form, email us, call us, or book a training, you may provide:

• Name, company name, and job title

• Work email address and phone number

• Approximate team size and the training you are interested in

• Any details you choose to include in your message

• Billing and payment details, if you purchase our services (payments are processed by third-party payment providers; we do not store full card numbers)

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3.2 Information about training participants

When an employer engages us to train its workforce, the employer may give us participant information so we can deliver the training and issue records. This may include:

• Participant names and job titles

• Attendance and completion records

• Language preference for the session

• Signatures or sign-in sheets

• Questions or comments participants raise during sessions

We do not ask participants for sensitive information such as health details, immigration status, or Social Security numbers, and we ask employers not to send them to us.

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3.3 Information collected automatically

When you visit the Site, we and our website platform may automatically collect:

• Device and browser type, operating system, and language settings

• IP address and approximate location (city or region level)

• Pages viewed, links clicked, time on page, and referring website

• Cookies and similar technologies (see Section 6)

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4. How We Use Information

We use personal information to:

• Respond to inquiries and provide quotes

• Schedule, deliver, and follow up on training sessions

• Prepare materials and issue certificates of completion and compliance records for employers

• Process payments and keep business and tax records

• Operate, secure, and improve the Site and our services

• Understand how visitors use the Site (analytics)

• Send service-related messages and, where permitted, information about our programs. You can opt out of marketing emails at any time.

• Comply with legal obligations and protect our rights

We do not sell your personal information, and we do not share it for cross-context behavioral advertising.

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5. How We Share Information

We share personal information only as described below:

• Service providers. We use trusted vendors who process information on our behalf, such as our website host and form provider (Squarespace), email and scheduling tools, payment processors, cloud storage, and analytics providers (for example, Google Analytics). They may use the information only to provide services to us.

• Your employer. If you attend a training arranged by your employer, we provide attendance and completion records to that employer.

• Legal and safety reasons. We may disclose information if required by law, subpoena, or legal process, or to protect the rights, property, or safety of CWT, our clients, or others.

• Business transfers. If CWT is involved in a merger, acquisition, or sale of assets, information may be transferred as part of that transaction, with notice to you where required.

• With your consent or at your direction.

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6. Cookies and Tracking Technologies

The Site uses cookies and similar technologies to keep the Site working, remember preferences, and understand traffic. You can control cookies through your browser settings. Blocking some cookies may affect how the Site works.

Do Not Track. Some browsers send a "Do Not Track" signal. Because there is no uniform standard for responding to these signals, the Site does not currently alter its behavior in response to them. [If you enable Global Privacy Control, we will treat it as an opt-out request where required by law.]

Analytics. We may use Google Analytics or similar tools. You can learn about Google's practices and opt out at https://tools.google.com/dlpage/gaoptout.

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7. Your California Privacy Rights

If you are a California resident, California law may give you the following rights regarding your personal information, subject to certain exceptions:

• Right to know the categories and specific pieces of personal information we have collected about you, the sources, our purposes for collecting it, and the categories of third parties we disclose it to

• Right to delete personal information we collected from you

• Right to correct inaccurate personal information

• Right to opt out of the sale or sharing of your personal information (we do not sell or share personal information as described in Section 4)

• Right to limit the use of sensitive personal information (we do not collect it for purposes that require this right)

• Right to non-discrimination for exercising your privacy rights

How to make a request. Email us at caworkforcetraining@gmail.com or call 707-906-3278 with the subject line "California Privacy Request." We will verify your identity by matching the information you give us with information we already hold, and we may ask for additional details. You may use an authorized agent to submit a request on your behalf, with written proof of authorization. We aim to respond within 45 days and will tell you if we need additional time as permitted by law.

Applicability note. Certain California privacy laws apply only to businesses that meet specific size or data-volume thresholds. CWT honors the requests described above as a matter of good practice whether or not those thresholds apply to us.

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Categories of personal information (past 12 months)

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California "Shine the Light"

Under California Civil Code Section 1798.83, California residents may request information about whether we disclose personal information to third parties for their direct marketing purposes. We do not disclose personal information to third parties for their direct marketing purposes.

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8. Information We Process for Employers

When an employer provides us with participant information to deliver training, we handle that information on the employer's behalf and for the purposes of the engagement. If you are a training participant and want to access, correct, or delete information held about you, please contact your employer or email us and we will coordinate with the employer as appropriate.

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9. Data Retention

We keep personal information only as long as needed for the purposes described in this policy, including to satisfy legal, tax, accounting, and recordkeeping requirements. Training attendance and completion records are generally kept for at least [two (2) years / specify period] so employers can show compliance, unless a longer period is required or the employer asks us to delete them sooner. After that, we delete or de-identify the information.

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10. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. No method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee absolute security. If a data breach affects your information, we will notify you as required by California law.

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11. Children's Privacy

Our Site and services are intended for businesses and working adults. We do not knowingly collect personal information from anyone under 16. If you believe a minor has provided information to us, contact us and we will delete it.

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12. Third-Party Links

The Site may link to third-party websites, such as LinkedIn. We are not responsible for the privacy practices of those sites. Please review their policies.

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13. Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last Updated" date above and, for material changes, post a notice on the Site. Your continued use of the Site after changes means you accept the updated policy.

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14. Contact Us

If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us:

California Workforce Training Email: caworkforcetraining@gmail.com | Phone: 707-906-3278